Meeting Recap, 2/4/2016

DASIG Annual Lessons Learned Session

External Facilitator: Dr. Betty Jeanne Taylor

Attendees: Roxanne B, Dale C, Jee D (blogger), Cindy F (facilitator), Allyssa G, Jennifer H, Ann M, Frank M, Andres R, Ben R, Ronda R

Prior to this session, the members participated in a survey to help Dr. Taylor facilitate the annual lessons learned session. There were four questions in the survey:

1. What outcomes do you expect from the February 4 Lessons Learned?

2. What do you consider were successes of DASIG in 2015?

3. What do you consider were the challenges of DASIG in 2015?

4. How do you envision the future structure of DASIG as it becomes a standing committee?

The following summary describes the survey results:

What outcomes do you expect from the February 4 Lessons Learned?

  • Review of our current meeting structure
  • Reaffirming commitment (member commitment to DASIG/DASIG commitment to members)
  • Reflection on individual action promoting diversity
  • Review successes/accomplishments and challenges
  • Determine/establish priorities
  • Assist us to remain focused/effective
  • Discuss vision, common goals, and strategies for transition

What do you consider were successes of DASIG in 2015?

  • Meeting with leadership
  • Development of app
  • Successful training sessions
  • New members joined our group
  • Built meaningful collaborations on campus
  • Restroom signage
  • Gloria Anzaldua featured in Learning Commons
  • Five all-gender restrooms (advocacy organizing around a single actionable priority; building awareness)
  • Discussion among partners regarding campus signage practice
  • Identified the scope and focus of the DASIG Annual Signature event
  • Hosted two LGBTQA workshops for UTL staff (and attendance)
  • Changing the status of DASIG from a Staff Interest Group to a Standing Committee

What do you consider were the challenges of DASIG in 2015?

  • Signage for Learning Commons; we have many commitments, which can affect our ability to attend meetings or do the work associated with DASIG
  • Follow through between meetings
  • Meetings were often long and felt unproductive
  • Lact of clear direction from the library administration
  • Unexpected outcome for all-gender restroom signage
  • Change takes time
  • Membership changes
  • Certain limitations as an interest group
  • Time
  • Not identifying the potential issues

How do you envision the future structure of DASIG as it becomes a standing committee?

  • Comprised of volunteers who opt in, similar to our current structure (6 votes)
  • Subcommittee of Library Staff Council, which has an election process (1 vote)
  • Other comments:
    • Supporting role to a Diversity Officer similar to SACLA
    • Combination of the DASIG and LSC structure

Based on the survey results, Dr. Taylor led discussion focusing on the future of DASIG as a standing committee and the priorities of DASIG in 2016 and beyond. The members identified DASIG’s priories as follows:

  • DASIG’s fundamentals:
    • Volunteerism embedded in the foundation of DASIG
    • Annual Lessons Learned session (looking back and looking ahead)
    • Open house to invite potential new members
  • Adoption/implementation of diversity statement in UTL
  • DASIG education and training effort
  • Cross department/cross university partnership
  • Shared vision and shared leadership
  • Identify ways to embed into culture – transforming organization culture
  • Effective communication strategies to articulate what DASIG is and is not – changing negative perception and assumption
  • Establish DASIG’s signature annual event

At the end of the session, the members discussed DASIG’s recommendation about the transition to a standing committee. Dale and Jee will write a draft for the recommendation and ask the members for their feedback before forwarding it to LSC.