Facilitator: Stacy Ogilvie
Blogger: Andres Ramirez
Attending: Stacy Ogilvie, Andres Ramirez, Melanie Cofield, Jennifer Heath, Kristin Walker, Loretta Wallace, Jessica Trelogan,
Absent: Gilbert Borrego, Roxanne Bogucka, Allyssa Guzman
Spring Panel Recap – (Jennifer / 15 minutes)
JH and GB learned a lot from the experience of organizing the panel event, though decided not to quit their day jobs. Found it is very helpful that Thao does the behind-the-scenes planning and using Basecamp helps to organize the project. Was very helpful for all the presenters to meet beforehand, and discuss. Allowed them to learn about the other panelists first and see how they fit into the larger discussion. Really worked well having two people planning the panel and sharing the work. Jennifer & Gilbert plan to create a quick guide for planning future events. JH and GB to also follow-up with brief recap blurb on blog.
Comments & Feedback: Were all panelists able to be heard? Do AV staff fix sound recording levels? Next time provide name tags for all panelists & moderator. PG was great moderator. In the future, perhaps allow time for thoughtful silence between questions and responses, allowing attendees to think of questions. Panelists did refer to JH as timekeeper to stay on time. One comment mentioned it seemed that the speakers were rushed (given the limited time). Comment concerned about the interpreters leaving. The interpreters monitor the room to see if audience is watching translation. After 30 minutes, they only stay if an interpreter is needed. PG said that UTL Teaching and Learning Services is using boilerplate language that he & SSD helped to develop – we should contact Michele O. to see if it will be appropriate for DAC uses, and maybe suggest it for general UTL use
Good attendance, 33 attendees signed the roster. There were some students who attended, and people from the Hogg Foundation, who found out through Facebook. Potentially look into using FB and social media to get the word out, but there needs to be someone keeping up with it. Other campus groups have FB pages and do get traffic and engagement. Look into social media possibly as a Communications Officer responsibility. UTL social media channels existing, Thao and Travis handle some social media.
Reflection Space Update – (Kristin & Stacy/ 10 minutes)
Kristin shared a PowerPoint with renderings of Reflection space, and went over the rendering and current design. Aiming for minimal furniture that can be moved around within the space. The larger room may accommodate 10-15 people comfortably. Wall paint colors were chosen from UT Libraries palate. Florescent lights will be removed and replaced with low lumen, softer warm LED lighting. Furniture will include ottomans and longer bench with storage.
Space will not be set up to encourage sleeping, though it will probably happen. Signage will not be negative (no sleeping or studying), instead suggest use (reflection, quiet space). Geoff is waiting on paint and furniture decisions, once ordered will take 6-8 weeks to arrive. Concern about the yoga mats being stolen? Can try RFID or checkout. Can put out a few mats and try different strategies.
Open House Planning – (Melanie & Andres / 10 minutes)
Melanie: Open house scheduled is for Wed. May 10 from 1-2:30pm (with room reserved 30 additional minutes on either end for set up and clean up). Will share another potluck signup sheet for snacks. Recruitment push: encourage our colleagues to come, and think of staff members to approach. We could also review our departmental membership to try targeted recruitment in departments not yet represented. Kristin, Stacy, and JH volunteered to help with event setup that day.
Andres: Previous Open House format: Co-chairs led round robin intros from members and guests followed by (DASIG) overview. This was followed by breakout group activities. Andres proposed activities and topics drawn from priorities list from Lessons Learned session. Asked for discussion about preferred format and agenda. Last year format was very structured. Was open house more structured because of transition?
This discussion continued after meeting in extended 30 minute discussion
Mentioned that “Open House” is misleading name, can people just drop in at any time? Suggestion for PowerPoint slideshow similar to holiday hailings. Travis was taking photos, contact him for photos from panel to include in slideshow. Will need for members to contribute to creating PowerPoint slides. Suggested name change chosen: Open Meeting
Opportunity to conduct our business, but open it up to others. Revisit lessons learned – would be helpful to new members. Members discussing various DAC projects at individual stations / tables like job fair/ speed dating stations. Have to divvy up and each member, maybe top 5 ideas. More comfortable, less under spotlight– natural way to ask folks to contribute ideas. Then come back to larger group for summary and discussion. For new hires, context is important – how much do others know about DAC?
Additional UTL staff training ideas on diversity and inclusion topics – (Group discussion / 10 minutes)
Andres noticed that there are other diversity-related trainings listed in UT Learn. JH pointed out that many of these classes are offered by Facilities and the material may be specific to that department. We would need to see what the material is. It is not indicated through UT Lean who is offering the training, so you need to know what training you are looking for. Talk to partners. Get better idea about what we are seeking. Lib-all survey to gauge interest. There is a Microaggressions training coming up later this month. Also considering BeVocal training.
Barrier-Free exhibit with Services for Students with Disabilities – (Melanie / 5 minutes)
The DAC co-chairs have been contacted by a SSD intern to collaborate in hosting Barrier-Free exhibit in UTL space. The exhibit chronicles how UT Arlington became model barrier-free campus, largely in several display panels. Exhibit organizers would like it to travel and be on display at other UT campuses. After asking around, co-chairs responded there’s not enough time this spring to effectively help coordinate the exhibit, though extended the possibility for setting up the exhibit in the Fall 17’ semester. Will look into space availability at Architecture, Dell Medical School or Fine Arts and to confirm contact person at SSD through the summer.