Meeting Notes 8/10/17

DAC August monthly meeting minutes:

Thursday 8/10, 1:00am-noon, PCL 3.120

Facilitator: Andres / Blogger: Rebecca

Present: Andres, Gina, Rebecca, Jennifer, Gilbert, Kristin, Bonnie

Absent: Roxanne, Carla, Loretta

I remember (all – 5 minutes):

There were many positive responses to the visit to the Reflection Space following the July meeting. Most agreed that the selected paint colors worked well together, despite initial concerns, and that the space is shaping up nicely. Jennifer inquired about the door to the inner room of the space, and Andres confirmed that the inner door will be removed.

New Co-chair (Andres – 5 minutes):

Andres expressed his excitement to welcome Gina as the new co-chair. He pointed out that every co-chair has their own approach to the position, and hoped that Gina will feel she can bring a unique perspective to her role. Gina expressed her own thanks for the nomination and election to co-chair. She shared that she is looking forward to coming into the co-chair position as a new DAC member.

BeVocal Training/Co-teacher opportunity (Jennifer – 10 minutes):

Jennifer informed the group that the next BeVocal training is scheduled for 9/17/17, most likely from 1-2:30 p.m. The session was scheduled for later in September to allow for more student attendance, and to facilitate co-involvement of students and staff in the training session, with the idea being to open up discussion between the two groups. BeVocal is hoping for around 20 attendees in total for the session. Marion Trattner will need a co-teacher, and has suggested that it might be a good idea for a UTL staff member to fulfill that role and assist with the training. That co-teacher could then go on to serve as an in-house UTL trainer for future sessions. Jennifer shared that she felt that she herself would find it helpful to see the training again to get more exposure to the material presented. Andres agreed that he too would like to see the material again, and he expressed interest in being involved as a co-trainer in the future.

Action items: Jennifer will get in touch with Marion to see what training for UTL staff to be co-teachers would involve. She also offered to contact earlier attendees about their interest in co-teacher, and about attending the September session.  Jennifer will also remind UTL supervisors in September about the upcoming training session.

Following the BeVocal discussion, Jennifer also brought up Allyship training and asked the group for thoughts about scheduling and frequency of future offerings. Kristen Hogan from the GSC will be the trainer for the sessions. As of now, the proposal is for one session to be held in the fall and one in the spring, with the two parts occurring close together. Gina shared that the GRA’s are very interested in participating in the training, and suggested that early November might be a good target period for the first session. Kristin felt that November was a really hectic time, and suggested that early October also seemed too early in the semester. Andres shared that Kristen Hogan had mentioned before that early in the semester is a tricky time to schedule trainings. He offered that one offering of the training per year might maximize the number of attendees, and he suggested that fall attendance could be used to determine how to plan spring offerings of the training. Jennifer is interested in listing the upcoming sessions in UT Learn, and she is happy to head up the organization of the sessions, but she would also appreciate help from others with the organizing. Kristin expressed her interest in helping to organize upcoming training sessions.

Action items: Jennifer will be in touch with Kristen Hogan to discuss scheduling possibilities. She will also cross-check UTL calendars for possible conflicts.

PCL ADA parking spaces (Gina – 10 minutes):

Gina shared a recent experience she had had while working at the PCL research help desk, when a student patron had asked about the availability of ADA parking spaces close to PCL. The experience left her thinking that it would be a good idea for DAC to find out what information is currently available regarding ADA parking spaces, and to have that information on hand when patrons raise the question in the future. She also suggested that this might be information that staff at other branches might also appreciate having for their patrons. A very out of date map of available spaces (especially concerning Speedway construction) is available on the Parking and Transportation website. The group discussed the known number of spaces close to PCL, such as the 3 between McCombs and the 3 or so spaces by Jester. Gina informed the group that it seems that spaces such as these require not only ADA designation, but also a campus parking permit in order to park. These spaces seem to fill up regularly, which means that the Brazos garage is the best suggestion to give to visitors to PCL. Since PCL is a central hub where many people come as visitors, Gina feels it is important to pursue better information about accessibility to PCL for all kinds of users and visitors.

Gina then introduced the possibility of reaching out to Alyssa Guzman and the Web Refresh team about including more accurate and up to date information about ADA spaces on the new website. Gilbert proposed adding this information to the InclusiveU app. Kristin suggested that the Office for Inclusion and Equity might be a good place to contact about DAC’s concerns. Jennifer suggested Deputy ADA coordinator Stephanie Myers as a possible contact. A question was raised within the group about the new bollards on 21st, and who has right of passage through these. Gina mentioned that the student had brought up the fact that buses used to stop right in front of PCL, and she wondered if this would be the case in the future. Gina then raised the question as to whether the university is in fact ADA compliant, and if this is determined by proximity to buildings, or to the number of spaces being provided. She thinks it may be the latter, but then expressed frustration about the lack of easy access to buildings.

Action items: Gina is planning to call Parking and Transportation to find out if we can get clearer information about what ADA parking options exist, in order to provide that information to students and visitors. She also intends to follow up on the University’s ADA compliance.

Action items for DAC members: Gilbert raised the idea of figuring out existing spaces on our own and adding them to the InclusiveU app. Bonnie raised the need to find out what other campus transport services may exist for PCL visitors, such as the Sure Walk program.

DAC Annual Report (Andres – 20 minutes):

Andres has uploaded his current draft of DAC’s Annual Report to UTBox for the group to review. Andres thinks that it is a good opportunity to put out an annual report given that it will be the first opportunity following DAC’s affiliation with the LSC. The report will serve as a means to capture more intangible things beyond DAC events. Andres summarized his decisions regarding format and organization of the report, following LSC’s own annual report as a model, and using DAC activities and events as a means to structure the document. Since DAC doesn’t have an official charge at this point, the committee’s mission statement was included instead. Andres stated that he hoped to draw out things from the Lessons Learned session, and combine these items with future goals for the committee. Andres then solicited additional comments and feedback on the report from the group.

Gilbert suggested adding short blurbs to describe what trainings entailed, as well as including dates for events/activities, and to list things chronologically in the report. He also suggested including any images from DAC events that are available, as well as a sampling of positive comments received from attendees. Kristin reminded Andres about the discussion group following the Pulse Nightclub tragedy, and also recommended including a mention of the DAC monthly meeting attended by the Vice Provost. She also asked whether it might be a good idea to include survey statistical data the committee gathers following training sessions. A group discussion ensued regarding the best method(s) for gathering feedback (e.g. paper comment forms immediately following a training/event, email surveys, Qualtrics, QR codes). Andres collected paper comment forms at the spring panel event, scanned them and sent the scans to DAC members, as a means of sharing feedback data. He also pointed out that he would like to add attendance data from events and trainings if possible, and Jennifer offered to get those numbers from UTLearn.

Andres then asked the group for feedback about the report’s section about losing DAC members because of the UTL reorganization, and there was wide consensus within the group that inclusion of the re-org’s impact on DAC was very important to highlight. Andres concluded his comments with some items he intended to elaborate upon in the annual report’s final draft (DAC’s involvement with, the Vice Provost’s charges), and to inform the group that DAC’s annual report will be included with LSC’s annual report, but will also be available separately on the DAC Sharepoint page.

Action items for DAC members: Andres asked for any additional feedback or edit of the document to be submitted to him by Friday 8/11/17.

It Made Me Think (all – 5 minutes)

 

Meeting Notes 7/13/17

DAC July monthly meeting

Thursday, 7/13/17, 11:00am-noon, PCL 3.120

Facilitator: Roxanne / Blogger: Kristin

Attendees: Andres, Roxanne, Gilbert, Carla, Loretta, Gina, Bonnie, Rebecca, Kristin

Absent: Jennifer

I remember (all – 5 minutes)

Co-chair Nominations (Andres – 10 minutes)

Only one nominee, but nomination declined. Andres spoke about what it means to be a co-chair and what types of expectations are in place. He discussed the need for documentation going forward with the group. We still need folks to sign up for meeting facilitation and blogger positions on the SharePoint meeting leader document.

Reflection Space update (Kristin – 10 minutes)

                The walls and paint are up now. We did receive a staff comment on the colors being too bright. Our furniture vendor was unable to provide us with a price quote for our order, therefore we are going to use another vendor to get the furniture before the start of school. We were informed that we will not be able to get the low lumen LED bulbs to provide softer lighting in the space. We will be using an item called a bulb sleeve that will dim the fluorescent bulbs.

 Building a Barrier-Free Campus Exhibit update (Andres – 10 minutes)

We were approached by SSD about partnering to host this exhibit in a UTL space.  He is still waiting on final budget approval.  Andres is working with Thao to plan an opening reception event.   Andres is trying to locate a good location for the exhibit to be set up. The content is primarily centered on UT Arlington and their leadership in implementing accessibility on their campus.  Andres is looking for DAC members to assist with the exhibit planning.

Campus Climate Response Team report (Andres – 5 minutes)

                Jennifer and Andres met with a member of the Campus Climate Response Team about a CCRT report regarding an incident at PCL.  This has been resolved.   Campus community members may report racist, derogatory or violent flyers, incidents or activities on campus by using the “Report an Incident” form on the Campus Climate Response Team website.  http://diversity.utexas.edu/ccrt/

It Made Me Think… (all – 5 minutes)