Meeting Agenda — 12/15/14

1. Debriefing about the DASIG Dec. 10th Event. Discuss attendance; takeaways we can apply to DASIG; takeaways we can apply to our jobs; lessons learned; etc. (10 minutes)

2. Finalize the package of documents DASIG will present to the new Vice Provost, Dr. Lorraine Haricombe (35 minutes).

• Discuss, as a whole group, any specific changes that need to be made to the “final” drafts from the small groups (5 minutes)
Action items: Small groups: complete your final drafts of your small group documents by the end of the day Dec. 10. Everyone: read, and be prepared to discuss, all the final drafts

• Conversation about our recommendation of creating a Diversity Officer position: what sort of position are we seeking? (20 minutes)

• Conversation about whether we want to recommend that DASIG be transformed from a Special Interest Group into a Standing or Advisory Committee that works with the Diversity Officer (10 minutes)

3. Discuss National Diversity Libraries Conference (NDLC ’16) to be held Aug. 10-13, 2016 at UCLA. (10 minutes)

4. Conversation about an article by Mamta Motwani Accapadi about Christian privilege around “Christmas time”—“When a Safe Space becomes an Oppressive Space: Christmas in a Cultural Center.” We thought this would be a very timely topic, and expect a very lively, thought-provoking conversation! (25 minutes)
Action item: Please read, and be prepared to discuss, the article
Christmas in a Cultural Center

5. Plan for January’s DASIG meeting. (Co-Facilitators Jennifer & Debra; Blogger: Jee) Possibly do something similar to what was presented in the article about the social and racial justice campaign that was previously shared by Cindy? (5 minutes)

6. Close the meeting with “What made you think?” (5 minutes)

Meeting Recap for 11/17/14

Before we began, we collectively read of a list that Kristen had compiled of DASIG activities and accomplishments since DASIG’s inception. It was impressive to see how much we had accomplished in a short amount of time.

Next, in small groups we discussed how to integrate what we have learned and continue learning in DASIG work into our daily work. Then we shared out in larger groups what we talked about. This is brief recap of some of our opportunities, reflections, and ideas we shared:
  • The existence of DASIG as a resource for us with colleagues to support us should we encounter difficult conversations;  we discussed feeling united as a group to empower or advocate on behalf of diversity issues
  • How to integrate what we’ve learned into the hiring process and questions for candidates
  • Using what we’ve learned in daily conversation to deal with microagressions in order to bring positive change our to environment
  • Integrating ideas of social and racial justice into the classroom
  • Ways to bring our perspectives to meetings and to be a positive change within library departments
Next up: Discussion about our UT Libraries specific December 10th event. We discussed the current outline of the session and described how it might happen.
  • Reprise the earlier DASIG panel with campus partners, integrating an outside consultant to coordinate with library staff about how we would apply this to our daily work
  • The panel facilitators will talk among themselves about what they think might work best for us here.
  • Building the panel into a workshop, also asked for our feedback
  • The group liked the outline the that panelists presented; liked the idea of a small group discussion so that we can all participate; had thought about discussing privilege
  • Identity wheel comes up as a useful tool
  • There were many great ideas, but in a short amount of time, we discussed  what our specific goals were for our panel:
    • Introduce DASIG to UT Libraries staff to share the work and mission.
    • Begin a discussion about diversity issues to the entire UT Libraries staff.
    • Show that diversity issues not just public services issues but affect how we all work in different aspects of the library
Next up: Documentation to present  to Dr. Haricombe
  • Diversity definitions done
  • 1/2 – 1 page for other groups; hoping to have 3 page totals
  • Short term –> event planning aka things we’ve already done  // long term group –> recommendations
  • Long terms/recommendations & justification + urgency –> make more concise
Next DASIG meeting is on December 15th. Jennifer Heath is co-facilitating with Ann and Brittany is blogging. We will come together with our documents to collaboratively edit the document. One person will need to volunteer to tie it all together.

Meeting Agenda — 11/17/14

1. Report on DASIG accomplishments (5 minutes) – Kristen Hogan

2. Discuss how we can apply the work of DASIG, and things we have learned as DASIG members, to our daily work (15 minutes) – Begin in small groups (10 minutes) then transition to a large group for sharing (5 minutes)

3. Discuss and prepare for the Diversity Action Libraries-wide event (20 minutes) – During our last DASIG meeting, the opinion was expressed that we would like to have a reprise of the panel discussion we had on June 16, only this time it would be open to the entire Libraries staff. The panel will discuss best practices for working with students of color and LGBTQ students. We also want to schedule time during this event for small group conversations, facilitated by the panel specialists, about how to apply this information to our daily work. We are thinking about having this event at the beginning of December (possibly December 10?).
We are going to start preparing for this event before our Nov. 17 meeting. We will send out an email, including a call for participation, before the Nov. 17 meeting, and we will also talk about the details in person.
Action Items:
• Please come ready with your thoughts about how best to prepare for and organize the event, and any other ideas or questions about the event
• Please be prepared to volunteer for some aspect of organizing the event. We are looking forward to you volunteering when we send out the call for participation email before the Nov. 17 meeting:
o Meeting with Jason Sick for event planning and planning for refreshments
o Meeting with panel members
o Meeting with Staff Council about the event
o Meeting with Travis Willmann about photographing the event
o Writing the Library Update posting about the event
o Helping to arrange furniture, set up food, etc. on the day of the event
o Helping to clean up after the event
o Other things that need to be done???

4. Mini-workshop: Finalizing the documents to present to Dr. Lorraine Haricombe (35 minutes) – We want to complete the documents we are going to present to Dr. Haricombe during this meeting. We can start with a brief discussion about the concept of the Short-Term Actions versus the Long-Term Actions (5 minutes). Then we can break into our small groups, and refine and condense our small group Wiki posts (30 minutes). We will provide laptops for this activity.

5. Report out from the small groups about our finalized documents and decide on an editor to pull the separate documents together into a whole package suitable for presentation to Dr. Haricombe (10 minutes)
Action item:
• Please consider volunteering to be the editor of this very significant presentation document

6. Plan for December’s DASIG meeting (5 minutes)
o Verify co-facilitators and blogger for next meeting
o Discuss a basic agenda or ideas for next meeting (Do we want to bring in a speaker/webcast/reading to continue our education within the group?)
o Discuss any action items required to be performed before next meeting
Action item:
• Please be ready to discuss your thoughts about what should be on the agenda for December’s meeting