DAC December Monthly Meeting

Location: PCL 4.102

Start Time: 12/13/2017 11:00 AM -12:00 NOON

Facilitator:  Andres / Blogger:  Roxanne

Agenda

  • I remember… (All – 5 minutes)
  • LSC/Admin/DAC meeting brief report  (Gina & Andres – 5 minutes)
  • GRA spring involvement (Andres – 15 minutes)
  • UT Diversity & Inclusion groups update (Gina – 5 minutes)
  • Diversity & Inclusion Fair planning (Andres – 10 minutes)
  • HoT Bingo fundraiser planning (Kristin – 10 minutes)
  • Communication Officer update (Kristin – 5 minutes)
  • It made me think… (All – 5 minutes)

Meeting Notes 11/13

DAC November Monthly Meeting

Location: Benson Conference Room 1.208 (SRH)
Start Time: 11/13/2017 11:00 AM-12:00 PM
Facilitator: Gina / Blogger: Carla

Present: Andres, Kristin, Bonnie, Gina, Rebecca, Carla, Roxanne, Claudia

Absent: Jennifer, Gilbert

I remember (All – 5 minutes)

Gina recalled our discussion about adding students as associate members. Andres mentioned that he is very interested in pursuing this option. Rebecca remembered our plans to hold a diversity and inclusion fair for the spring semester.

Communication Officer Team duties (Bonnie & Kristin – 10 minutes)

Bonnie and Kristin discussed sharing the communications officer duties as a team. Days before the meeting, they shared a chart detailing how they plan to distribute duties. Kristin will be in charge of scheduling meetings and managing promotion of our events (includes working with Travis to coordinate announcements). Bonnie will assign meeting facilitators and bloggers, manage general outreach (blog & social media), as well as serving as DAC’s SharePoint administrator (ensuring membership list is updated, keeping documentation updated).

Andres mentioned that he is very interested in making sure the DAC meeting minutes get included in the Library Staff Council (LSC) minutes shared with all staff.

Diversity & Inclusion Fair planning (Andres – 15 minutes)

Andres and Gina gave a brief update about trying to meet with the Assistant VP of the Diversity and Inclusion office. Unfortunately, Dr. Taylor was out of town but Andres and Gina will try to meet with her again.

The diversity and inclusion fair is scheduled for Wednesday, April 11, between 11am-1pm. The goal of this event is to bring together as many diversity and inclusion groups as possible. The groups include, the Asian/Asian American Faculty Staff Association (AAAFSA), the Black Faculty Staff Association (BFSA), the Hispanic Faculty/Staff Association (HFSA), the Pride & Equity Faculty Staff Association (PEFSA), and the Center for Women’s & Gender Studies (WGS).

The group discussed the event format of past spring events. We’ve had panel discussions for our previous events and discussed the possibility of having a lunch-time panel during the fair.

Additionally, the group discussed strategies on how to promote the event to all staff and to students. Kristin suggested adding the fair to the UT events calendar.

Action: co-chairs plan to meet with the Assistant VP of the Diversity and Inclusion office.

Action: Roxanne to adjust the room reservation for mid-day instead of morning.

Recruiting student members (Gina – 10 minutes)

The process for adding student members was discussed. We plan to start by recruiting GRA’s as associate members because their schedules might be more flexible than the schedule of student hourly employees.

None of the DAC members were able to attend the Capstone fair (November 2) so we don’t know if there is interest in a diversity project. The logistics of having a capstone student include having a project supervisor and having clear goals for the project because the students are required to do a certain number of hours. Planning to pursue this option for the fall semester.

Roxanne suggested a capstone project to analyze our collections, collecting areas, and spaces to find out how inclusive they are.

Other student projects proposed included event planning assistance, survey administration and data analysis.

Andres mentioned that we are still waiting for an update from Jennifer about the diversity alliance fellowships (originally mentioned in the September minutes).

In sum, the goal is to recruit a GRA as an associate member for spring and pursue the capstone project for the fall semester.

Scheduling spring training sessions (Andres & Gina – 10 minutes)

DAC is planning to schedule a disability advocate training session for late March. Kristin suggested we check the UTL calendar to avoid scheduling conflicts. Thinking about scheduling a session with someone from the Division of Diversity and Community Engagement (DDCE) to discuss campus advocacy on diversity issues.

Another idea, to request a session about sexual harassment, how to report, how to create inclusive spaces.

Action: Andres will follow up with Jennifer to schedule a session for early spring 2018.

Topics to cover for LSC/ Admin meeting (Andres – 5 minutes)

Andres shared the agenda items of the shared meeting with LSC and Administration. The next meeting is scheduled for November 29 and the co-chairs will share DAC’s plans to recruit student members as well as parking accessibility issues. This topic relates to previous discussions because of the Building a Barrier Free Campus exhibit (October 11-23). Andres mentioned that Dr. Haricombe is interested in giving feedback about the annual report DAC submitted.

DAC is interested in creating a list of diversity groups on campus, a list was not easily found on the DDCE website. This is a possible project to collaborate with DDCE.

Roxanne prompted the group to think about how we can support the work of campus diversity groups. Kristin suggested that a digital repository of material from these groups might be one way to help.

It Made Me Think (All – 5 minutes)

Gina and Bonnie are interested in the possibilities of having a capstone student project to assess the diversity of our collections.

The group discussed upcoming meetings. Bonnie will put future meeting times on the agenda and a reminder about signing up to facilitate or take the minutes.

Roxanne mentioned the open portion of the LSC meetings and suggested we might explore that option to give staff an opportunity to interact with DAC. This option will be explored for the February meeting since we don’t have a recurring meeting time right now.

Action: Kristin and Bonnie plan to share a template for the meeting minutes (similar to LSC’s).

Next meeting: Thursday, December 14 at 11am.

DAC MEETING AGENDA FOR NOVEMBER 13, 2017

DAC November Monthly Meeting 

Location: Benson Conference Room 1.208 (SRH)

Start Time: 11/13/2017 11:00 AM -12:00 NOON

Facilitator: Gina / Blogger: Carla

Agenda

  • I remember (All – 5 minutes)
  • Communication Officer Team duties (Bonnie & Kristin – 10 minutes)
  • Diversity & Inclusion Fair planning (Andres – 15 minutes)
  • Recruiting student members (Gina – 10 minutes)
  • Scheduling spring training sessions (Andres & Gina – 10 minutes)
  • Topics to cover for LSC/ Admin meeting (Andres – 5 minutes)
  • It Made Me Think (All – 5 minutes)