Meeting Agenda 10/1/2015

• I remember … (all) (5 min.)
• Feedback from the LGBTQA Identities workshops (Jee and Dale) (10 min.)
• Report on the grant opportunities meeting (Dale) (5 min.)
• Recruiting GRA participation for DASIG (Andres) (5 min.)
• App progress (Ben and Jason Molin, DDCE) (20 min.)
• Finalize our decisions about organizing a “signature” DASIG event, training sessions, etc. & start to develop a plan to move forward with the chosen event (30 min.)
• Start to develop an agenda for the DASIG November meeting: We will have a special guest in November, Dr. lorraine haricombe!! (10 min.)
• It made me think (all) (5 min.). As a reminder, the It Made Me Think statement should basically follow this format, as quoted from the March 31, 2014 DASIG meeting report blog:
“It Made Me Think:
We started a tradition of closing the meeting by reflecting on our work together. We each shared one word or phrase that made us think followed by the phrase “it made me think.” We started out:
“Reflecting on our own identity, it made me think.”
“Racial justice, it made me think.”
“Student experience, it made me think.””

Meeting Recap – 9/3/15

What we remember:
  • Ben – remembers tabling; did two in the last week
  • Jee – wondering last meeting, who is supposed to contact Travis; blogger contacts Travis to let him know what DASIG has been up to
  • Ronda – talked a lot about the all gender restroom app
  • Allyssa – training
  • Andres – remember people’s positive experinces with tabling
  • Ann – t-shirt idea
  • Gilbert – remember the app
LGBTQ training, report from Andres:
  • Remember for next time; come a few minutes earlier to grab refreshments and unlock the room
  • Great training, a lot of people attended
  • Many people were motivated to be more educated
  • Focused on the basics of LGTBQA identities
  • Andres remembered and reflected upon the fact that this community is not a monolithic community, for instance, not everyone is stoked about the marriage equality decision
  • There was definitely more interest in a longer, more intense training
  • First training: 16 attendees; second training: 19 attendees
Roxanne asked: can we get rosters to look at reach to the branches and to use for our report? If we are not reaching people in branches, how can we do that?
Ann commented that she thought  it went well and that it even could have been longer. Perhaps it could it be two different workshops, since we are really just hitting the surface.
Jee responded that the first time we had the training, people had same feedback that it could be longer. Ixchel has said that the next step could be Ally training.
Kristen and Ixchel: there was likley more content they had than there was time to cover. There is also more interest and curiosity that extends the conversation simply because this is really the only opportunity to discuss these things.
The group then discussed how we can reach all of the 228 people that work in the Libraries.  We asked ourselves how do we energize and motivate our supervisors or others in the administration to attend these trainings. We wondered if there would be a way to tie the trainings in with the competencies and Jennifer thought there might be a way.  We also wondered if the attendance was low because of the summer timing.
Roxanne wondered if could as the Gender and Sexuality Center to develop this as a special course since Ixchel would prefer this not to be required, perhaps something like Diversity 101 for Supervisors.
We discussed being hopeful about hearing back about the DASIG’s recommendation to Administration and thought a good time to follow up would be now. Our conversation could begin with a discussion of the adoption of the DASIG diversity statement.
Some feedback from the workshop participants is as follows:
  • some attendees would prefer no group work and would prefer to have presenters own it or at least have the time and opportunity to have report back to share
  • this workshop allowed staff to create a space or opportunity for people to share unfamilarity with content, a chance to practice language and to be pushed outside comfort zone
Diversity Residency program
  • Jennifer Heath, Lorraine is excited to about diversity program, in particular West Virginia’s Program where the resident really becomes part of the staff
  • Heath has met head of the Alliance of Residency Programs, 8 different institutions in the alliance; they get together once a year to talk and share resources
  • West Virgina’s approach – find a good fit for the school, then rotate through departments; Tennessee takes that approach
  • Opportunity for grants since we don’t have any money; we can take a look at the Laura Bush IMLS grant
  • We had previously discussed this in light of Learning Commons, etc; we don’t need to look too far to find opportunities for this program.
  • Linda Abbey will host a talk about how to approach grant-writing on October 5th; takes 6-8 months to really write a grant. Most of it is about presenting and packaging the idea.
  • We wondered if there a potential long term position here
  • Would a donor be interested? Can we work cross-departmentally, cross-institutionally to fund a Diversity officer position?
Allyssa – Tabling
  • 3 events: QPOCA Bloq Parties, Native American and Indig People’s Group; Student Diversity Initiatives contacted us with 9 events, all happening after 5pm. Discussed with Rocio Villalobos if there may be other more sustainable initiatives that the libraries could be involved in since so many staff leave campus after 5pm.
  • Can we have a method for selecting tabling opportunities?
  • Thank you Allyssa for preparing talking points & coordinating!
  • We provided a list of subject specialists, individual collections at branch, Ask a Librarian
  • Tablers are worried they aren’t always giving the right info, but we discussed that it’s okay,  we’re still connecting them with the resources for follow-up
  • This was a great training opportunity for non-public services folks
  • For the future we should consider working with Travis to create marketing materials that advertise specific collections
Mobile App
  • We need to find someone to sponsor us on a website so that as updates happen, people won’t need to download a new update.
  • Branding and Logo for the app will need to go to EMT; UT Libraries is inclined to lend logo and branding to this app, but this is still in flux because all of UT is undergoing a branding refresh.
  • There is no splash page yet; currently there is a map of entire campus with all locations —  Jeremy and Ben photographed themselves! You can get directions and can see floor plans of the buildings. Soon you will be able to use whatever mapping app you have on you phone to get directions. If you swipe to the left, it will bring up sponsors, etc.
Next sub-committee meeting
  • All Gender Bathroom, thinking of inviting Equity Committee, Gender and Sexuality Center, invite Aaron from TIS
  • Jeremy can get feedback from stakeholders
  • We will follow-up on ally training
  • Currently brainstorming possibilities for one annual event  that tackles racism, social justice issues, or is more broad and appeals to more areas of social justice
  • First event with so many different groups was broad and aimed to be inclusive and demonstrate what DASIG is.
  • We discussed focusing on a current event happening at the time – for instance, right now, Black Lives Matter; like DASIG annual speaker series.  It can also be in collaboration with other departments.
  • Ben will make a folder in the Box page for Events.

Meeting Recap — August 6, 2015

Present: Gilbert Borrego, Dale Correa, Jee Davis, Allyssa Guzman, Ann Marchock, Frank Meaker, Andrés Ramírez, Ben Rodriguez, Ronda Rowe; Jeremy Thompson, visiting

Absent: Roxanne Bogucka, Cindy Fisher, Jennifer Heath

Continuing education and continuing collaboration are our priorities for 2015-2016. We might need to continue this discussion at the next meeting in September (in order to brainstorm event ideas), as we have a very full agenda for this meeting.

What we remember
Jee remembered from the July meeting that we talked about establishing a tradition in the form of an annual event. Allyssa remembered the idea to share recommended readings via email and on the blog (check out the Recommended Readings for Staff tag). Ann remembered talking about the restroom locator mobile app, and that we now have a developer to work with (that would be Jeremy). Dale remembered that we worked very hard to determine a final design recommendation for the all-gender restrooms in the Learning Commons. Andres and Ben remembered talking about the restroom app, too, and Ben was looking forward to having Jeremy work with us. Frank remembers being in Seattle, because he is quite the jet setter these days!

Report on July 30, 2015, LGBTQIA workshop
Gilbert and Frank reported that the first LGBTQIA workshop was helpful and educational. In particular, they found that it clarified taboos and non-taboos and answered a lot of questions. There wasn’t enough time for all of the questions, however, so they are looking forward to future trainings. They noted that there is a struggle within the LGBTQIA community itself surrounding vocabularies and allies. As DASIG members, others may assume that we already know all of these issues and have the answers; but the truth is that we need these trainings just as much as anyone else. This information is crucial for political and social sensitivity.

Jee noted how important it is for a group like DASIG to continue educational opportunities like this for others and for ourselves. We agreed to encourage timeliness at the next workshop, as Libraries’ staff have rather tight schedules and graciously give their limited time to attend these trainings. We also agreed to hold this kind of event again, and encourage even more colleagues to attend.

On that note, DASIG’s recommendation to the Libraries’ Administration to implement a Diversity Officer position would create opportunities for more trainings and informative workshops through the work of that position.

DASIG will get a copy of the LGBTQIA vocabularies materials and post that to the blog. Andres will report to the group at the September meeting about the second workshop.

Tabling Events
Allyssa reported that we have 6-8 events that we could table at. She’s been in touch with student organizers, and will select a subset for us to table. We brainstormed about what ‘swag’ we could bring – frisbees, koozies, and/or bags. We also thought about bringing a tablet to demonstrate some of our LGBTQIA/POC-relevant resources. Those who tabled last year remembered that talking with students was quite useful for them, and good practice in general.

One very important idea that came out of this discussion was the DASIG t-shirt. Ronda is looking into a place where we could have these done, and we will hold a design contest to determine the t-shirt design. We did throw around the idea of restroom t-shirts, with our recommended design, to drum up support of that initiative in particular.

Tabling will require two people per table for an hour, no more than three people at a time. There will be a sign up sheet available soon; Allyssa will send out the link.

Restroom Sign Initiative Report
Unfortunately, we were unable to implement our recommended design for the new all-gender, single-stall restrooms in the Learning Commons. Dale and Jee, who met with Frauke Bartels of the UT Project Management department, were informed that a campus standard for all-gender restrooms had in fact been implemented (contrary to earlier understanding), and it would be the sign used in the Learning Commons. This design features the gender binary stick figures and a static wheelchair symbol. However, DASIG was also told that this campus standard could be changed. So that has given DASIG hope for its work with key campus partners on this initiative. The restroom locator app (see below) is DASIG’s way to organize campus interest around this issue.

DASIG is grateful to Frauke and the Project Management Department, and the Learning Commons Group, for their collaboration on this initiative. We learned a great deal, and we are looking forward to future opportunities together.

Restroom Locator Mobile App
Jeremy Thompson, who works with Ben at LSF, has agreed to be our developer for this app. He has taken all of the information from the GSC website and produced a Google Sheet that forms the skeleton of the constantly-updating database necessary for the app. He turned addresses into coordinates to get points/flags on the locations. The PCL restrooms were just added to the GSC website, so the database already needs to be updated (exciting to see more accommodations available for the UT community!). It should be easy to turn the spreadsheet into a database. We are hoping to work with TIS to figure out the best way to do this. Additionally, Jeremy has built in floor plans for the buildings where the all-gender restrooms are located, which will give highly detailed information for anyone searching for a particular restroom location.

We are still discussing adding an #Illgowithyou site to the app, and whether we want to collect data on user preferences for all-gender restroom signage through the app.

DASIG’s subcommittee on all-gender bathrooms will continue with design, content, and navigation, having meetings as needed. Ben will set up a Box folder for DASIG members to provide feedback on the design, etc.

This was a very full meeting, and we hope to address the grant opportunities for a diversity residency position and brainstorming for the DASIG annual event at the September meeting.