Category Archives: Repositories

Digital scholarship office hours spring semester

We are offering digital scholarship office hours again this semester. Gilbert Borrego, Allyssa Guzman, Jessica Trelogan and Colleen Lyon will be available to answer any questions you may have about digital scholarship, Texas Data Repository, Texas ScholarWorks, research data services, or scholarly publishing.

Here are the dates –all sessions are in PCL 1.124 (one floor below the entrance level of PCL)

  • Wednesday, Jan. 24th, 10:00-12:00
  • Wednesday, Feb. 28th, 10:00-12:00
  • Wednesday, Mar. 28th, 10:00-12:00
  • Wednesday, Apr. 25th, 10:00-12:00

The office hours are open to anyone at UT Austin – we’re thinking of it as an alternative to booking a consultation. No appointment is needed, you can just stop in during the two hour time frame and chat with us. As a bonus, we’ll have sweet treats or snacks for anyone who stops by.

We are of course still available for consultation at any time via email, phone, or in-person. You can continue to ask questions that way if you prefer.


arXiv celebrates 1 billion downloads

arXiv has announced they achieved a huge milestone in 2017 – their one billionth download! arXiv is a fantastic example of a successful pre-print repository.

They have information about reaching that download milestone and other updates for 2018 in their January update.

It’s important to remember that much of the work with repositories like this can be invisible to users. Running a successful repository takes a lot of planning, active management, and outreach. Hats off to everyone who supports arXiv!

Thank you to Clifford Lynch!

As part of our “Year of Open,” UT Libraries hosted CNI Executive Director Clifford Lynch for a public presentation. Titled “Evolving Scholarly Practice and the New Challenges for Scholarly Communications, ” Dr. Lynch discussed multiple topics pertaining to digital scholarship, including data management, digital curation, research replication, and data packaging. He also held a special meeting with UT Librarians to discuss these topics in more depth. Learn more about Clifford Lynch.

Again, thank you for your incredible insight!

Scholarly communication brown bag discussions

The Scholarly Communication Group at UT Libraries organizes periodic brown bag discussions on a variety of schol comm topics. These brown bag sessions are open to anyone, although the primary audience is UT Libraries staff. They provide an opportunity to talk through either current or emerging issues for the Libraries and for the University.

Our next brown bag discussion is scheduled for Friday, February 17th, 2017, 12:00-1:00pm in PCL Learning Lab 2. The topic is misinformation and fake news.

Here is the history of our brown bag discussions:

  1. January 31, 2014: Economics of the scholarly communication ecosystem
  2. April 18, 2014: Green vs gold OA
  3. June 13, 2014: Altmetrics
  4. September 12, 2014: Preview of OA Week 2014
  5. November 21, 2014: UT Press
  6. February 20, 2015: Scholarly Communication Strategic Initiative report and Sherpa/Romeo
  7. March 13, 2015: Open Education Week
  8. April 10, 2015: ACRL round-up
  9. June 19, 2015: #icanhazPDF
  10. September 25, 2015: Texas ScholarWorks
  11. February 12, 2016: Ethical vs deceptive publishing practices
  12. March 2, 2016: Statistics in Texas ScholarWorks
  13. March 21, 2016: Finding and repurposing data
  14. April 15, 2016: Publication agreements and author rights
  15. July 14, 2016: Conference round-up
  16. September 23, 2016: Journal club
  17. November 2, 2016: Data question and answer with Mike Geruso and Elizabeth Vandewater

If you have a suggestion for a brown bag topic, please send it to tsw at

Institutional repositories and academic social networking sites

The University of California Office of Scholarly Communication has a really great blog post about the difference between open access institutional and subject repositories and academic social networking sites like and ResearchGate.

Here’s the post:

I particularly like the table they created to demonstrate the differences:

Repository competition for OA Week 2015

UT Libraries is having a competition to celebrate Open Access Week and to get library staff involved in using the repository. A permanent library staff member may participate by uploading content to Texas ScholarWorks (either on behalf of someone else or uploading their own content) or by talking to someone else and getting that person’s commitment to upload something.  All competition participants will receive a prize and will be entered into a drawing for the grand prize – 100% reimbursement for conference travel within the U.S. The contest runs Oct. 1st – Oct. 31st, 2015. Contact Gilbert or Colleen at tsw at utlists dot utexas dot edu for more information.


1. What is appropriate content for Texas ScholarWorks?

Content that was created here at UT Austin and has scholarly or historic importance. Examples include: journal articles, technical papers, conference proceedings, conference presentations (where applicable), posters, newsletters, event recordings or photographs, student work (undergraduate student work requires a faculty sponsor), educational resources, or data.

2. Can students workers participate in the contest?

No, only permanent UT Libraries staff members may participate.

3. Does this mean I have to upload all content for my subject areas now?

No, since the purpose of the competition is to get library staff involved in using the repository, for the duration of the competition, library staff are expected to upload their own content. After the competition ends the repository unit will resume uploading content on behalf of authors. In the event that a UT Austin unit/department wants to submit dozens of items during the competition period, please contact Gilbert or Colleen for assistance.

4. I’m not a UT Libraries staff member, but I’m interested in this competition. Is there anything I can do?

If you are a UT Austin student, faculty, researcher, or staff member you may work with a UT Libraries staff member to get your work added to Texas ScholarWorks (TSW). You won’t be able to win a prize, but you could get fame and fortune by sharing your work online via TSW. If you are unsure of which staff member to contact, please see our subject list or contact tsw at utlists dot utexas dot edu for assistance.

5. How do I record my activity for the competition?

You can use this form to record your competition activity. Each contact will count as an entry to the grand prize drawing and each entry should be recorded using the form. For instance, if you upload three of your own pieces of scholarship that would count as one activity/one entry. If you then uploaded two items on behalf of someone in a department that would count as another entry. And if you talked to someone in a department and got their commitment that they would upload something that would count as a third entry. For the example above our hypothetical participant should have completed the activity form three separate times and would be entered into the grand prize drawing three times.

Discrete Analysis – a diamond open access journal

I just came across a blog post about a “diamond” open access journal called, Discrete Analysis. It’s being described as diamond open access because neither the readers nor the authors pay. The journal sits on top of the arXiv infrastructure but maintains the traditional peer review process. The journal will consist of short descriptions of articles and links to the content in arXiv, and will serve a filter and certification function for this subject matter within arXiv. There will be a numbering system for the articles, the journal will have an ISSN, and articles will get a DOI. To limit infrastructure and costs, the journal will not offer typesetting or copy-editing and will rely on authors to do that work themselves. Discrete Analysis will be using Scholastica software to manage the review process and to provide a homepage for the journal. Scholastica charges $10 per submission and that cost is being covered for the first couple years by a small grant from Cambridge University. Since the costs are so low, the editors anticipate being able to find funding after the Cambridge grant is exhausted. The official launch of journal will occur in early 2016.

Blog post about the journal:

Temporary website of Discrete Analsis:


UTDR will be renamed…

Texas ScholarWorks!

The contest to rename the UT Digital Repository has ended. The winning suggestion, Texas ScholarWorks, was submitted by a UT Libraries’ staff member, and that person won a $50 Visa gift card. We did a drawing from participants for two additional prizes – a $25 HEB gift card and a $25 Amazon gift card. Participant winners were Stacy Poplawski (UT Libraries) and Paul Blobaum (Governors State University).

Many thanks to everyone who participated – we had 49 suggestions!

The rebranded and upgraded repository will be unveiled in August. Until then, please enjoy the current UT Digital Repository.